01
Invoices arrive from everywhere
Vendor bills, card purchases, labor, and subcontractor costs land in different systems on different schedules.
Job costing done for you.
An AI job costing agent that pulls costs, matches them to the right job, checks labor and materials against the estimate, and flags what needs a human—without rebuilding the spreadsheet every Friday.
Nathan is personally onboarding only 5 painting companies in this first rollout. Each gets a hands-on implementation, direct workflow mapping, and time to validate the system before day 90.
Your spreadsheet is not late. The manual system behind it is.
Every invoice, time entry, card purchase, change order, and subcontractor bill has to find the right job before the margin means anything.
When that work depends on one overloaded person, job costing is always one busy week away from falling behind.
02
A person has to reconcile it
Someone still has to classify each line, match it to a job, catch duplicates, and decide what does not belong.
03
The report arrives after the job
By the time a bad margin is visible, the crew has moved on and the cost is already baked in.
04
Trust erodes
One wrong number can trigger the wrong conversation with an estimator, crew lead, or project manager.
Automate the normal path. Put every exception in the open.
This is not another data-entry screen. It is a configured operating layer that connects the systems you already use and keeps a human in control whenever the data does not add up.
Pull
Reads new costs from QuickBooks, Sherwin-Williams, and connected sources as those systems make data available.
Classify
Matches line items to the most likely job using vendor, purchase, material, and active-job context.
Reconcile
Compares actual labor and material cost against the estimate while the job is still running.
Flag
Surfaces duplicates, missing job matches, budget drift, and other exceptions instead of silently guessing.
Clarify
Routes the question to the person closest to the work, then files the answer with the job record.
Report
Updates the owner view so margin, crew, estimator, and job-type performance can be reviewed from current data.
One owner view. Five ways to find margin drift.
The report is only useful if each number can be traced back to the source record and the unresolved exceptions are visible.
Current data + visible exceptions
Per job
Actual labor and material cost versus estimate, with exceptions visible before closeout.
Per crew
Where hours are tracking to plan—and where labor burn needs attention.
Per estimator
Which bids land near actual cost and where assumptions consistently drift.
Per subcontractor
Offer, approved changes, invoice, and job budget viewed together before payment.
Per job type
Residential, commercial, repaint, new construction, interior, and exterior separated instead of blended into one average.
Keep the source systems. Replace the copying between them.
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Not software designed after interviewing painters.
Nathan TenNapel has operated a $10M painting company for 13 years and spent the last 2.5 years building AI and automation systems for painting businesses.
The setup is hands-on because cost categories, vendor behavior, crew structure, and reporting definitions differ from company to company. The system is configured around the way your operation actually runs.
Hands-on setup. Month to month after launch.
$2,000
Connections, cost categories, vendor mapping, reports, and team training. A $1,000 refundable deposit begins onboarding; the balance is due after fit is confirmed.
$250
Access to the running agent and continued training. No long-term contract. Custom development is scoped separately.
The system has to deliver the agreed job-costing visibility.
If it does not, WayMark will pause the monthly fee while the implementation is corrected—or refund the $2,000 setup fee plus monthly fees paid, according to the offer terms.
What owners ask before connecting the numbers.
How is this different from job costing in QuickBooks?
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QuickBooks remains the accounting system. The agent adds the reconciliation and operating layer: it reads available transactions, classifies costs to jobs, compares actuals with estimates, and surfaces exceptions while work is still active.
What does real time mean?
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The agent processes data as each connected source makes it available. QuickBooks activity can be handled as transactions post. Sherwin-Williams data is typically reconciled each morning, with other vendors updating according to their own access and refresh limits.
How much work is required from our office manager?
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The target operating model is a short weekly exception review—roughly 15–20 minutes once the system is configured—rather than hours of manual entry and reconciliation. Actual review time depends on data quality and the number of unresolved exceptions.
What systems can it connect to?
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QuickBooks and Sherwin-Williams are the primary integrations described for this offer. The current supported stack also includes PaintScout, DripJobs, Monday.com, Airtable, Smartsheet, and HubSpot. Other systems should be confirmed during onboarding.
Does it handle subcontractors?
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The planned subcontractor workflow connects offers, amendments, invoices, and change orders to the job budget. Because this module is still being finalized, the exact workflow and fit should be confirmed for your operation during onboarding.
How long does onboarding take?
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The expected setup is roughly two weeks, usually including an initial mapping call and one or two follow-up calls. WayMark handles the configuration between calls; your team provides the cost structure, vendor list, labor classifications, and feedback on the reports.
What is the 90-day guarantee?
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If the system is not delivering the agreed job-costing visibility by day 90, WayMark will either pause the monthly fee while correcting the implementation or refund the $2,000 setup fee plus monthly fees paid, as described in the offer terms.
Is there a long-term contract?
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No. After setup, the service is $250 per month on a month-to-month basis. You can cancel and have the connections removed.
Bring the messy version of your job costing setup.
Reserve one of the first 5 implementations with a refundable $1,000 deposit. Nathan will map your systems, vendors, crew structure, and reporting gaps before the remaining setup balance is due.
Reserve My Spot — $1,000 →